Training Module: Preparing for Questionnaire Completion

Presenter: Mary Alice Batts-Hatfield, ASQ Online Implementation Specialist

Ages & Stages Questionnaires® is a registered trademark and ASQ-3™ and related logos are trademarks of Paul H. Brookes Publishing Co., Inc. Copyright © 2018 Paul H. Brookes Publishing Co. All rights reserved.

Welcome to the Preparing for Questionnaire Completion training module. My name is Mary Alice Batts-Hatfield, and I will be the presenter for this 25-minute module.

Objectives

• Learn best practices for Introducing ASQ-3 and ASQ:SE-2 to parents
• Learn about various methods to provide questionnaires to families
  • Paper entry
  • Family Access
• Learn how to create and prepare documents, letters, and other introductory materials using ASQ Online

This online training module focuses on best practices in preparing for questionnaire completion. You will:

Introducing ASQ-3 and ASQ:SE-2 to Parents

Parents will be more comfortable about and engaged in screening when they understand:

• What it’s for
• How it works

We’ll look next at key areas to cover with parents when you introduce ASQ-3 and ASQ:SE-2 and ask them to participate.

Introducing ASQ-3 to Parents

• Share the purpose of screening.
• Give parents guidance and help them feel prepared to complete a screening successfully.
• Explain how ASQ-3 works.
• Review the three response options and what they mean.
• Provide a list of materials needed.

Share the purpose of screening. Parents may worry about participating in a screening program. Some may be new to the idea, while others might fear that their child will be labeled. The next four slides will cover:

• Sharing with parents what screening is and why it matters.
• Guiding parents so they feel ready to complete a screening successfully.
• Explaining how ASQ-3 works.
• Explaining the ASQ-3 response options and what each one means.

Share the Purpose of Screening

Some things to say to parents:

• “ASQ-3 provides a quick check of your child’s development.”
• “Your answers show your child’s strengths and any areas in which your child may need more help or practice.”
• “The information you provide will be helpful in determining whether your child needs further assessment.”

To help parents feel more comfortable about the screening process, make sure to explain what screening is and how screening results are used.

Here is a sampling of things you can say to help address parents’ concerns:

• ASQ-3 provides a quick check of your child’s development.
• Your answers show your child’s strengths and any areas in which your child may need more help or practice.
• The information you provide will be helpful in determining whether your child needs further assessment.

Help Parents Feel Prepared to Screen

• Offer tips before parents complete their first questionnaire.
• Give parents a list of items they’ll need.
• Review Important Points to Remember on the questionnaire.

Completing an ASQ-3 questionnaire is simple, but some advance guidance will help parents feel prepared to complete a screening successfully. Parents who are completing a questionnaire for the first time will appreciate tips such as:

• Try each activity with your child before you mark a response.
• Make this a game that’s fun for you and your child.
• Make sure your child is rested and fed before you start.

The 5 Developmental Areas of ASQ-3

• Communication
• Gross motor
• Fine motor
• Problem solving
• Personal-social

When explaining to parents how ASQ-3 works, you’ll want to be sure to address three topics:

• The 5 developmental areas of ASQ-3
• The items in each area
• The questionnaire’s Overall section

Review the 3 Response Options

• YES: Child is performing the skill.
• SOMETIMES: Child is just starting to perform the skill or performs it occasionally.
• NOT YET: Child is not yet performing the skill.

You can find these tips and others in the "ASQ Online Quick Reference Guide" PDF, in the section titled "Introducing ASQ-3 and ASQ:SE-2 to Parents."

Materials List

It’s also helpful to share with parents a list of the materials they’ll need to administer the ASQ-3 60 month and 72 month questionnaires. You can download this handout at www.agesandstages.com/ks.

Introducing ASQ:SE-2 to Parents

• Share the purpose of ASQ:SE-2.
• Review the Important Points to Remember on the questionnaire.
• Explain the scoring system and show parents where to mark their response.
• Review the CONCERN column.
• Review the Overall section.

As with ASQ-3, you can help parents feel more comfortable about the screening process by explaining what ASQ:SE-2 is and how the results are used.

When Parents Finish Completing a Questionnaire

• Tell parents you’ll share the results with them.
• Give them a time frame.

When parents finish completing a questionnaire, take a few moments to review what they can expect next:

• Tell parents that you’ll be in touch to share the results with them.
• Give parents a time frame for when they can expect to hear from you.

Methods of Providing & Completing Questionnaires

• Flexible options for providing questionnaires to parents
• Options for completing questionnaires: Online, or on paper; Independently, or with assistance

ASQ Online offers flexible options for providing questionnaires to parents.

Independently, Online

• Email the ASQ Online Family Access link to the parent.
• Share a flyer with the link to ASQ Online Family Access.
• Ask the parent to complete the questionnaire online at school.

To have the parent complete a questionnaire independently online, you can:

• Send the questionnaire to the parent electronically by emailing them the ASQ Online Family Access link.
• Share a flyer with the link to ASQ Online Family Access.

Independently, Hard Copy

• Send a printed copy of the questionnaire home.
• Ask the parent to complete the questionnaire during a parent–child visit at school.

There are a couple of ways to have parents complete a hard copy of the questionnaire independently:

• Send a printed copy of the questionnaire home for the parent to complete and return.
• Ask the parent to complete the questionnaire during a parent–child visit at school.

ASQ Online Documents and Materials

ASQ Online makes available several resources you can use to help acquaint parents with ASQ-3 and ASQ:SE-2, including:

• An introduction letter
• Information about ASQ-3 and ASQ:SE-2
• A blank questionnaire for parents to complete

Documents and blank questionnaires are available for printing in ASQ Online under Screening Management, in the "Documents" section.

ASQ Online Help and Support: Online

Training Modules

ASQ Online offers 7 training modules:

• Getting Started with ASQ Online for Administrators
• Getting Started with ASQ Online for Teachers
• Setting up Family Access for your Program
• Preparing for Questionnaire Completion
• Entering Questionnaire Data Into ASQ Online
• Interpreting Results and Next Steps
• Using ASQ Online Reports to Analyze Data

ASQ Online Help and Support Resources

Besides the 7 training modules, you also have access to a wealth of other resources and support content, including:

• Quick Reference Guide for Administrators
• Quick Reference Guide for Teachers
• Live Q&A Sessions
• Short “How to” Videos
• FAQs
• Email and phone technical support--24 hours a day, 365 days a year.