# Create Classrooms for transferring child records Tip Sheet

1. Select Program from the main navigation and select the Classrooms Quick Link.

2. Select Add Classroom from the left navigation.

---

3. For the Name enter “TRANSFER TO [insert name of the program/building that children will be transferred to]”. Click Save.
4. Select the Assign/Unassign Children tab.
5. Click the checkbox next to the children to add them to the classroom. Click Save.

---

6. Double-check to make sure the children have been assigned to the appropriate classroom. You can review the Child Profiles tab under the classroom name or generate the Child *Profile List report and select the Classroom name as part of the report criteria.*

---

| Last Name | First Name | Middle Name | Child ID | Alt. ID | Classroom | DOB | City | State | Program Name | Status | Date Created | Date of last update |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Clarke | Annie |  | 5608861 |  | TRANSFER TO: D0101 DEMO PROGRAM 2 | 2022-07-18 | Topeka | Kansas | D0101, Demo Program, 0000 | Active | 2023-12-26 | 2024-08-20 |
| Clarke | Gus | Fluffy | 5563799 |  | TRANSFER TO: D0101 DEMO PROGRAM 2 | 2020-10-01 | Topeka | Kansas | D0101, Demo Program, 0000 | Active | 2023-11-22 | 2024-08-20 |
| Clarke | Miley | Lyn | 5766763 |  | TRANSFER TO: D0101 DEMO PROGRAM 2 | 2018-08-01 | Topeka | Kansas | D0101, Demo Program, 0000 | Active | 2024-03-25 | 2024-08-20 |

---

7. Once you confirmed the data, send an email to Amanda Petersen (apetersen@ksde.org), Stacy Clarke (sclarke@ksde.org), and Beccy Strohm (bstrohm@ksde.org) to share the name of the program/building that currently has children who need to transfer.

You do not need to email a spreadsheet with a list of the children or include child name/identifying information in the email; KSDE will be able to generate reports from ASQ Online and process the transfers.

## Example Email:

---