Create Classrooms for transferring child records tip sheet.pdf
Create Classrooms for transferring child records Tip Sheet
Select Program from the main navigation and select the Classrooms Quick Link.
Select Add Classroom from the left navigation.
- For the Name enter “TRANSFER TO [insert name of the program/building that children will be transferred to]”. Click Save.
- Select the Assign/Unassign Children tab.
- Click the checkbox next to the children to add them to the classroom. Click Save.
- Double-check to make sure the children have been assigned to the appropriate classroom. You can review the Child Profiles tab under the classroom name or generate the Child Profile List report and select the Classroom name as part of the report criteria.
| Last Name | First Name | Middle Name | Child ID | Alt. ID | Classroom | DOB | City | State | Program Name | Status | Date Created | Date of last update |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Clarke | Annie | 5608861 | TRANSFER TO: D0101 DEMO PROGRAM 2 | 2022-07-18 | Topeka | Kansas | D0101, Demo Program, 0000 | Active | 2023-12-26 | 2024-08-20 | ||
| Clarke | Gus | Fluffy | 5563799 | TRANSFER TO: D0101 DEMO PROGRAM 2 | 2020-10-01 | Topeka | Kansas | D0101, Demo Program, 0000 | Active | 2023-11-22 | 2024-08-20 | |
| Clarke | Miley | Lyn | 5766763 | TRANSFER TO: D0101 DEMO PROGRAM 2 | 2018-08-01 | Topeka | Kansas | D0101, Demo Program, 0000 | Active | 2024-03-25 | 2024-08-20 |
- Once you confirmed the data, send an email to Amanda Petersen ([email protected]), Stacy Clarke ([email protected]), and Beccy Strohm ([email protected]) to share the name of the program/building that currently has children who need to transfer.
You do not need to email a spreadsheet with a list of the children or include child name/identifying information in the email; KSDE will be able to generate reports from ASQ Online and process the transfers.